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Managing Inventory and Purchase Orders

A key benefit of partnering with Randmar is leveraging our Canada-wide warehousing and logistics network. You send us your inventory, and we handle the storage and fulfillment to your resellers' customers.

This model allows you to place inventory in our warehouses at no additional cost, with the inventory financed on terms. This guide will show you how to monitor your stock levels and manage the process of sending us more products via Purchase Orders (POs).

The assistant is the ideal tool for quick inventory checks and for creating replenishment orders.

Viewing Your Inventory​

You can ask the assistant for specific inventory details or for a high-level summary.

Example Prompts:

  • To check stock for one item:

    "How many units of W1480X are available in the Montreal warehouse?"

  • To get a summary of your inventory value:

    "What is my total inventory value on hand right now?"

  • To get a full report:

    "Email me my latest inventory report"

Creating a Purchase Order​

Sending more inventory to Randmar is a two-step process: you first create a Requisition (a draft PO), and then you convert it into a formal Purchase Order.

Example Prompts:

  1. First, create the draft:

    "I need to create a requisition to send 100 units of W1480X to the Toronto warehouse. My reference is 'Stock-Up-July'."

    The assistant will create the requisition and give you a number (e.g., RQN00123).

  2. Then, convert it to a PO:

    "Convert requisition RQN00123 into a Purchase Order and send it."

The PO is now formally submitted, and our warehouse will expect your shipment.

Using the Manufacturer Portal​

The portal provides a detailed visual dashboard for all your inventory and purchasing activities.

Step 1: View Your Current Inventory​

Navigate to the "Inventory" section from the main menu. Here you'll find a dashboard showing your products and their stock levels at each Randmar warehouse location. You can typically see:

  • On Hand: The total quantity physically in the warehouse.
  • Available: The quantity available for sale (On Hand minus any committed to open orders).
  • On Order: The quantity you have on the way to us via open Purchase Orders.

Step 2: Create a Requisition and Purchase Order​

  1. Go to the "Purchase Orders" section and click the "Requisitions" tab.

  2. Click "Create New Requisition".

  3. On the form, select the destination warehouse, add the products you plan to ship, and enter their quantities.

  4. After saving the requisition, you can review it from the list and click "Create Purchase Order" to finalize it. This officially notifies us of the incoming shipment.

Step 3: Track POs and Receipts​

In the "Purchase Orders" section, you can track the status of all your POs. Once your shipment arrives at our warehouse and is processed, a Receipt document will be generated. You can view these in the "Receipts" tab to confirm that your inventory has been successfully added to our stock.

What's Next?​

With your inventory managed, the next step is to manage the network of partners who sell it.